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INSTRUCTIONS ON PREPARING DOSSIER FOR ADOPTION
The following is a list of documents needed for your adoption in Kazakhstan. For each document listed, Kazakhstan Embassy will need 1 (one) original with the translation behind the English document version, and in the same order as shown on your cover letter. The Embassy requires 2 exact photocopied sets of your original dossier with translations, and an extra copy of home study with translation accompanied by a short cover letter.
You must have the originals notarized by your State Notary and get them authenticated by the Secretary of your State’s office, i.e. obtain an apostille for every of your adoption documents. In other words, all of your adoption documents must be notarized and apostilled which certifies that they are true and legal in the eyes of the U.S. and Kazakhstan governments.
Please keep in mind that it is critical that all signatures (specifically those of the Prospective Adoptive Parents’) be consistent throughout all documentation. For example, if you have signed your passport in a certain manner, make sure that any signatures on other documentation for the dossier match exactly.
*Three-hole punched paper is required for every document in the original set and every document in the photocopy sets. These holes are used by the staff at the Embassy to sew your documents together, after they have been authenticated.
- Letter of intent to adopt a child in the Republic of Kazakhstan. This letter should be addressed to the Embassy of Kazakhstan (Consular Section) to the USA, Ministry of Foreign Affairs and
Department of Education of Astana the Department of Guardianship and Social Care. The form of this letter must be provided
to you by your Int’l Adoption Agency.
- Parents Commitment Letter to Kazakhstan Adoption Law. Here is a sample form of such letter. Parents must pledge themselves to maintain the child’s Kazakhstan citizenship until the age of 18 years;
must agree to prepare post adoption reports once every year until the child becomes 18 years of age; must agree to allow visitation
rights to Representatives of the Kazakhstan Consulate in the US and officials from Kazakhstan up to two times a year until
the child is 18 years old.
- Home Study. Your Home Study must be completed by a licensed Certified Home Study Investigator or agency in your state of residence. The
home study must be followed by the current (unexpired) licenses of both the home study agency and your social worker.
- Home Study Agency post placement commitment prepared by a HS Agency Social Worker. This is Social worker's obligation to provide post placement reports of your adopted child's development to the Kazakhstan
government once a year for eighteen years after bringing your
child home. - Home Study Agency letter of recommendation. The agency that is writing the PAP’s (Prospective Adoptive Parents) home study should also provide a separate “Letter of
Favorable Recommendation”. This document should be signed by the same person who signs the home study, and notarized by the
same notary who notarizes the home study documents.
- Int’l Adoption Agency “Certificate of Approval”. After your home study is completed and has been approved by your Int’l Adoption Agency case manager, your case manager should
provide to you their Certificate of Approval. This document should be signed and notarized by your Int’l Adoption Agency.
- Int’l Adoption Agency License. Your Int’l Adoption Agency case manager will need to supply you with their Agency License, notarized as a true copy of the
original. Please, ask your case manager for this document along with the Certificate of Approval.
- Monitoring Commitment of Adoptive Family after adoption is finalized. The form of this Monitoring Commitment must be provided to you by your Int’l Adoption Agency. In this Commitment adoptive
parents pledge to allow for the examination of living conditions and education of the adopted child to the interested organizations
of the Republic of Kazakhstan. |
- Post Adoption Reports Commitment from the family. This form should be provided to your by your Int’l Adoption Agency and confirms the Adoptive Parents obligation to provide
post placement reports of your adopted child's development to the Kazakhstan government once a year for eighteen years after
bringing your child home.
- Consular Registration Commitment from the family. This form confirms the Adoptive Parents commitment to register the newly adopted child at the Ministry of Foreign Affairs
in Astana before leaving Kazakhstan. The form of this Commitment must be provided to you by your Int’l Adoption Agency.
- Xerox passport copies for each Prospective Adoptive Parent. You may place copies of both passports on one page. Simply turn them sideways on an 8 1/2 x 11 paper and copy. The Notary
Seal MUST OVERLAP both passports. You may then simply attach one apostille.
- Marriage Certificate. This must be a certified marriage certificate ordered from the office of Vital Records in the issuing state/country. This
document must be apostilled in the issuing state/county/country.
- Birth Certificate of Prospective Adoptive Parent – for single parents ONLY. Obtain a certified copy of the birth certificate ordered from the office of Vital Records in the issuing state/country. This
document must be apostilled in the issuing state/county/country.
- Guardianship affidavit – for single parents ONLY. Prepare one notarized letter for each child being adopted. The Adoptive Parent should write a short letter identifying the
name (s) of the person or couple that will be appointed guardian of the child/ren if the Adoptive Parent can no longer care
for the child/ren. Your appointees must also write a letter accepting your appointment as guardian of your adopted children.
All individuals’ signatures must be notarized, both documents apostilled.
- Divorce decrees (if applicable). Kazakhstan allows only two divorces. Any adoptive parent who was previously divorced must submit a copy of all divorce decrees. Each of these documents must be
certified copies ordered from the county and state where the divorce was filed. Contact the Register of Deeds or Vital Records
department. This document must be apostilled in the issuing state/county/country.
- FBI Background checks separate for each Prospective Adoptive Parent. Your local police department will be able to do the fingerprints for you. Request one set per person. Mail the cards with
a letter to the FBI requesting a clearance check for the purpose of international adoption. Ask your Int’l Adoption Agency
to provide for you all details of this process.
- Medical Forms, separate for each Prospective Adoptive Parent. These are health forms, one for each parent, to be completed by your physician. This form must be copied onto your physician’s
letterhead, and then filled out. If the letter does not fit, you can have your physician stamp the health form with a name
and address stamp. Here is a sample of such medical form.
- Employment Letters, separate for each Prospective Adoptive Parent. These must be done on company letterhead, be typed, list an annual salary (not hourly), and must be signed by a company officer
(not a bookkeeper or secretary). If you are self employed, have your accountant who does your business tax returns to prepare
this letter for you. The letter should state how financially stable your business is.
- Financial Statements (Affidavits). This form must be provided to you by your Int’l Adoption Agency. The adoptive parents will fill in the form and have their
signatures notarized.
- Bank letter. Obtain a letter from the bank stating that you hold accounts and are customers in good standing. The signature of the bank
representative should be notarized.
- Home Ownership form of Prospective Adoptive Parents. This form must be provided to you by your Int’l Adoption Agency. Your banker, CPA or financial advisor should complete this
form for you. The form must be prepared on a letterhead of the bank, CPA agency or the financial firm. The signature of the
person preparing this document should be notarized.
- CIS approval of an orphan petition – USA. This will be either an “I–171H” or an “I–179C” form. Unlike the other documents, you must keep the original form sent to
you by USCIS and take it to Kazakhstan. Make one (1) copy and have it notarized as a “true copy”, and have it apostilled.
- Power of Attorney for Int’l Adoption Agency Representative in Kazakhstan. This form must be provided to you by your Int’l Adoption Agency.
- Power of Attorney for Int’l AA Representative in Astana, Kazakhstan. This form must be provided to you by your Int’l Adoption Agency.
- Pictures of Prospective Adoptive Parents. Prepare photos of your family, home including prospective adopted child’s room, etc. Send at least 10 pictures total in each set (original dossier and its copies). Photos may be on several sheets of paper and sets should contain the same pictures.
Prepare a Cover letter (no notarization, apostille or page number required) for the top of your dossier. The format must be provided to you by your Int’l Adoption Agency.
*After the documents have been organized in order, and the translations have been attached to the English versions, you will paginate every set. Write the page number in pencil in the bottom right corner. Two-sided documents are numbered as only 1 page. The page numbering will be started with the Apostille and “Letter of Intent to adopt a child” and include the Russian translation of the Apostille and Letter. For example, the Apostille will be page 1, the Letter will be page 2, the translation of the apostille will be page 3, the translation of the Letter will be page 4, etc.
*After all pages are numbered; you must then write the corresponding page numbers for each document, including the translation of that document, in the column on the left hand side of the cover page. For example, the page numbers for the Letter of Intent to Adopt will be 1-4. You will also write these same page numbers in the column on the left hand side of the translation of the cover page.
* Bundle the original documents together as one set, keeping them in the same order as the list on the cover sheet. Also bundle each set of photocopies as separate sets, in the order of the list on the cover sheet. Keep the extra home study copy separate from the other bundles.
*You may request a copy of your FBI Identification Record directly from the FBI for the purposes of foreign adoption; you do not have to go through any state office to do so. You will need to be fingerprinted for the FBI on form FD-258, most local police stations can fingerprint you for a small fee and already have the specified card, or you can print them out from FBI web site link noted below.
Prepare a signed written request for a copy of your record. If the request is for a couple, family, etc., all persons must sign the written request, including a fingerprint card for each and a cashier’s check or money order for $ 18 per person. It is recommended that you also request a “Letter of Procedure” be attached to the fingerprint card stating that the fingerprint cards/FBI Identification Records processed by the FBI are not signed by an FBI agent or official. This will help alleviate and explain the absence of a signature to the officials in Kazakhstan.
A sample letter follows on the next page:
On the outside of the envelope, write “International Adoption” and “please expedite”.
Mail or Overnight to:
FBI CJIS Division-Record Request
1000 Custer Hollow Road
Clarksburg, West Virginia 26306
For more information, please visit:
http://www.fbi.gov/hq/cjisd/fprequest.htm
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****SAMPLE LETTER**** ***INCLUDE YOUR COMPLETE MAILING ADDRESS*** FBI CJIS Division-Record Request 1000 Custer Hollow Road Clarksburg, West Virginia 26306 I am writing to request a copy of my FBI Identification Record. I am in the process of adoption internationally and currently working with ( name of international adoption agency). Enclosed please find the Fingerprint Card # FD-258 and payment of $ 18 per card. I would also request that you attach a “Letter of Procedure” to the fingerprint card stating that the fingerprint cards/FBI Identification Record processed by the FBI are not signed by an FBI agent or official. This will help alleviate any problems and explain the absence of a signature to the officials in the foreign country where we are adopting. Please provide this letter and return it with my fingerprint card/FBI Identification Record. I appreciate your assistance with this matter. Sincerely, ***ALL PARTIES MUST SIGN THIS LETTER*** Family Name |
